{"id":15757,"date":"2017-02-23T19:05:03","date_gmt":"2017-02-23T13:35:03","guid":{"rendered":"https:\/\/blog.resellerclub.com\/?p=15757"},"modified":"2026-05-21T11:21:56","modified_gmt":"2026-05-21T11:21:56","slug":"putting-the-professional-in-professional-email-addresses","status":"publish","type":"post","link":"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/","title":{"rendered":"Putting the \u2018Professional\u2019 in Professional Email Addresses"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">One of the first things I do when I open an email in my mailbox is to check the sender&#8217;s email ID for a mention of the company he \/ she works for. While I\u2019d certainly like to believe it doesn\u2019t change anything if I recieved a mail from a yourname@yourcompany.com<\/span><span style=\"font-weight: 400;\">&nbsp;or a name12345@ymail.com let\u2019s be honest, it does.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So what makes the difference? What\u2019s so appealing about a professional email address? Why does it automatically convey the trust that it does? As a web designer or a developer you also have the liberty to act as a consultant to your client and ensure he sees the value of a website and a strong online presence. This article could help you show your clients just why professional email addresses are so important. Let\u2019s try and understand what professional emails do for our businesses and how you can market this to your customers as we go through the following topics: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Why should you get professional email <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How can professional email help you succeed<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What should your professional email address look like<\/span><\/li>\n<\/ul>\n<h2><b>Why should you get a professional email?<\/b><\/h2>\n<ul>\n<li>\n<h3><b>First impression, best impression<\/b><span style=\"font-weight: 400;\"><\/span><\/h3>\n<p>Like I pointed out earlier, a professional email address automatically gives off the right first impression. A generic email address may conjure an image of an amateurish, inexperienced operation and give room to question the authenticity of your customer&#8217;s brand. To avoid this and show he\u2019s serious about his business, a professional email address is a good start.<\/li>\n<\/ul>\n<ul>\n<li>\n<h3><b>Build your brand image<\/b><span style=\"font-weight: 400;\"><\/span><\/h3>\n<p>A professional email address conveys that your customer\u2019s brand is established and gives it a corporate image.<\/li>\n<p><span style=\"font-weight: 400;\">Additionally, having a professional email allows your clients to have accounts like <\/span><a href=\"mailto:sales@yourcompany.com\"><span style=\"font-weight: 400;\">sales@yourcompany.com<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"mailto:queries@yourcompany.com\"><span style=\"font-weight: 400;\">queries@yourcompany.com<\/span><\/a><span style=\"font-weight: 400;\"> which further add to his brand image to make him look professional. He could also mention his ID on offline channels like business cards, flyers, brochures, event standees, etc. <\/span><\/ul>\n<ul>\n<li>\n<h3><b>Communicate trust &amp; credibility<\/b><span style=\"font-weight: 400;\"><\/span><\/h3>\n<p>If you were to share your personal information or business details, would you rather trust a employee@company.com<span style=\"font-weight: 400;\">&nbsp;or a <\/span><span style=\"font-weight: 400;\">name1234@gmail.com<\/span><span style=\"font-weight: 400;\">? Chances are you\u2019d go with the latter. This is primarily because a branded email address conveys credibility and security, reassuring you that you could perhaps trust the sender to be genuine.<\/span><\/li>\n<\/ul>\n<ul>\n<li>\n<h3><b>Affordable &amp; easy setup <\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Professional emails can be set up with almost no effort through a domain provider or web hosting provider. At ResellerClub, we offer <\/span><a href=\"https:\/\/www.resellerclub.com\/gsuite\"><span style=\"font-weight: 400;\">G Suite by Google Cloud<\/span><\/a><span style=\"font-weight: 400;\"> at $5\/mo and can help you easily set this up for your customers\u2019 websites. We also have <\/span><a href=\"https:\/\/www.resellerclub.com\/enterprise-email-hosting\"><span style=\"font-weight: 400;\">Enterprise Email<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/www.resellerclub.com\/business-email-hosting\"><span style=\"font-weight: 400;\">Business email<\/span><\/a><span style=\"font-weight: 400;\"> options.<\/span><\/li>\n<\/ul>\n<h2><b>How can professional email help your customer succeed?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Now that you know the importance of branded email, let\u2019s explore how it can help your customers\u2019 business succeed, practically. <\/span><\/p>\n<ul>\n<li>\n<h3><b>Promotes your customer\u2019s company with every email<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"> With every mention of your client\u2019s company in his emails, the brand value of your customer\u2019s brand increases unlike with a generic email brand like yahoo or gmail. It\u2019s a great way for him to build brand awareness and market his company without spending excessively.<\/span><\/li>\n<\/ul>\n<ul>\n<li>\n<h3><b>Increased productivity with the cloud<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Today, almost every business relies on things being instant &#8211; instant replies, instant chats, instant payments. In such a fast paced world, access to technology from anywhere and everywhere becomes vital to businesses. A missed or delayed email could mean loss of&nbsp;business.<\/span><\/li>\n<p><span style=\"font-weight: 400;\">However, with cloud based email solutions like G Suite by Google Cloud, your client can be connected to his work from anywhere. Additionally, Google Drive, Hangouts, Calendar allow you to share files, set up video conferences and schedule meetings with ease. Such real time communication &amp; constant access to his business helps keep him ahead of his competition and in turn, increase productivity. <\/span><\/ul>\n<ul>\n<li>\n<h3><b>Easily manage teams &amp; operations<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"> It can be quite a hassle to have points of contact changed with every new employee who joins a team or a company. For a client who replaces an employee in a team, say, once in 6 months, he will need to give a different contact to his clients twice a year!<\/span><\/li>\n<p><span style=\"font-weight: 400;\">Fortunately, business email hosting services offer scalable and flexible ways to create multiple accounts under a single domain &#8211; for example, <\/span><a href=\"mailto:sales@yourbrand.com\"><span style=\"font-weight: 400;\">sales@yourbrand.com<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"mailto:queries@yourbrand.com\"><span style=\"font-weight: 400;\">queries@yourbrand.com<\/span><\/a><span style=\"font-weight: 400;\">. This is great to manage operations. Additionally, customers can directly contact the relative department.<\/span><\/ul>\n<ul>\n<li>\n<h3><b>Security with business email hosting<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"> Professional email hosting comes with security features that protects your client\u2019s email from spam, phishing attacks, malware attacks and hackers. Additionally, with full control of the security of the email system, your customer will have the freedom to change passwords, install security plugins, delete accounts etc.<\/span><\/li>\n<\/ul>\n<ul>\n<li>\n<h3><b>Avoid being marked as \u2018spam\u2019<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"> A great advantage of a branded email address is you avoid being marked as \u2018spam\u2019 as often as your domain mention is a trust marker. It also keeps you out of the \u2018trash\u2019 and \u2018junk\u2019 folders.<\/span><\/li>\n<\/ul>\n<h2><strong>What should a professional email address look like?<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">As I pointed out earlier, a professional email address is fairly easy to recognise and therefore is very important for business communication and job search. So, what does a professional email address look like and contain? There are a couple of variations your customer can choose from which keep it relevant his identity, his profession and \/ or his industry in his address.<\/span><\/p>\n<ul>\n<li>\n<h3><b>Industry &amp; Profession relevant<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"> While a yourname<\/span><span style=\"font-weight: 400;\">@yourcompany.com<\/span><span style=\"font-weight: 400;\"> may be the ideal example of a professional address, one can be a little informal depending on the industry you work for. For example, a <\/span><a href=\"mailto:designerdaniel@webdesigner.co\"><span style=\"font-weight: 400;\">designerdaniel@webdesigner.co<\/span><\/a><span style=\"font-weight: 400;\"> also works well to communicate the profession of the employee as well as his name.<\/span><\/li>\n<\/ul>\n<ul>\n<li>\n<h3><b>Short &amp; Memorable<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"> An email address is best remembered if it is short and preferably, <\/span><b>standard<\/b><span style=\"font-weight: 400;\">. By this I mean, you could keep the same format for all the employees within a single organisation. Many organizations follow this, although there are some legitimate concerns about the email IDs being \u2018guessable\u2019 which might open it up for potential spam or unwanted cold emails.<\/span><\/li>\n<\/ul>\n<ul>\n<li>\n<h3><b>Include a surname or initials<\/b><\/h3>\n<p><span style=\"font-weight: 400;\"> To avoid confusion with more than one individual with the same first name in office, you could suggest that your customers include surnames or initials of surnames of their employees. For example, you could have a <\/span><a href=\"mailto:individual.a@yourcompany.com\"><span style=\"font-weight: 400;\">individual.a@yourcompany.com<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"mailto:individual.b@yourcompany.com\"><span style=\"font-weight: 400;\">individual.b@yourcompany.com<\/span><\/a><span style=\"font-weight: 400;\"> &nbsp;to differentiate.<\/span><\/li>\n<\/ul>\n<h2><b>Conclusion<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A professional email address is smart, unique and spells business. It\u2019s an absolute necessity for your customers in any business or industry. Get <\/span><a href=\"https:\/\/www.resellerclub.com\/business-email-hosting\"><span style=\"font-weight: 400;\">Business Email<\/span><\/a><span style=\"font-weight: 400;\">&nbsp;now on the ResellerClub platform. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you have questions on how better to market to your client, leave us a comment in the comments section below and we\u2019ll be sure to get back toy. <\/span><\/p>\n<div class=\"fb-background-color\">\n\t\t\t  <div \n\t\t\t  \tclass = \"fb-comments\" \n\t\t\t  \tdata-href = \"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/\"\n\t\t\t  \tdata-numposts = \"10\"\n\t\t\t  \tdata-lazy = \"true\"\n\t\t\t\tdata-colorscheme = \"light\"\n\t\t\t\tdata-order-by = \"social\"\n\t\t\t\tdata-mobile=true>\n\t\t\t  <\/div><\/div>\n\t\t  <style>\n\t\t    .fb-background-color {\n\t\t\t\tbackground:  !important;\n\t\t\t}\n\t\t\t.fb_iframe_widget_fluid_desktop iframe {\n\t\t\t    width: 100% !important;\n\t\t\t}\n\t\t  <\/style>\n\t\t  ","protected":false},"excerpt":{"rendered":"<p>One of the first things I do when I open an email in my mailbox is to check the sender&#8217;s email ID for a mention of the company he \/ she works for. While I\u2019d certainly like to believe it doesn\u2019t change anything if I recieved a mail from a yourname@yourcompany.com&nbsp;or a name12345@ymail.com let\u2019s be<\/p>\n","protected":false},"author":40,"featured_media":15761,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1531,1529,1367,1523],"tags":[3779,4081,4085],"hashtags":[],"class_list":{"0":"post-15757","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-smb","8":"category-marketing","9":"category-design","10":"category-development","11":"tag-g-suite","12":"tag-professional-email","13":"tag-professional-email-id"},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A Guide to Make Professional Email Addresses<\/title>\n<meta name=\"description\" content=\"Build trust and credibility with a professional email address. Learn how branded business emails improve communication, branding, and customer confidence.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A Guide to Make Professional Email Addresses\" \/>\n<meta property=\"og:description\" content=\"Build trust and credibility with a professional email address. Learn how branded business emails improve communication, branding, and customer confidence.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/\" \/>\n<meta property=\"og:site_name\" content=\"ResellerClub Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/profile.php?id=100005889763273\" \/>\n<meta property=\"article:published_time\" content=\"2017-02-23T13:35:03+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-21T11:21:56+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Amrita\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.resellerclub.com\/blog\/#website\",\"url\":\"https:\/\/www.resellerclub.com\/blog\/\",\"name\":\"ResellerClub Blog\",\"description\":\"Web Hosting &amp; Domains\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.resellerclub.com\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"ImageObject\",\"@id\":\"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/#primaryimage\",\"inLanguage\":\"en-US\",\"url\":\"\",\"contentUrl\":\"\",\"caption\":\"A Guide to Make Professional Email Addresses\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/#webpage\",\"url\":\"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/\",\"name\":\"A Guide to Make Professional Email Addresses\",\"isPartOf\":{\"@id\":\"https:\/\/www.resellerclub.com\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.resellerclub.com\/blog\/putting-the-professional-in-professional-email-addresses\/#primaryimage\"},\"datePublished\":\"2017-02-23T13:35:03+00:00\",\"dateModified\":\"2026-05-21T11:21:56+00:00\",\"author\":{\"@id\":\"https:\/\/www.resellerclub.com\/blog\/#\/schema\/person\/3022c632f8c79376e89b21ebd7e3c777\"},\"description\":\"Build trust and credibility with a professional email address. 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